Reporting and billing data can be managed for a single customer with multiple contracts by adding contracts a Company. Additionally, contracts may be used to manage work rate values based on the resource types/roles for the corresponding project tasks. To add a contract to a company, click on the Company from the list of companies in the Companies Administration and use the Add Contract option.
Number is an alpha-numeric text box that identifies a specific contract. It is used as the filter where a contract filter is present and is displayed when the contract is being displayed.
Description is a free form text box where you can add any other contract information needed.
Start Date is when the contract begins being valid. This is informational only.
End Date is when the contract is scheduled to expire. This is informational only.
Default Burden Rate is the default burden rate for time entries on a project or task for this contract. This default rate is superceded by any rate assignment based on a resource type/role within this contract. NOTE: Entering burden rates on a contract is not common.
Default Billable Rate is the default billable rate for time entries on a project or task for this contract. This default rate is superceded by any rate assignment based on a resource type/role within this contract.
Active contracts can be added to projects or tasks; and only active contracts are in report filters.
Adding Contract Rate Information
Once a contract is added to the company, the contract number will appear in a list below the company information as a hyperlink.
Clicking the hyperlink for the contract number will allow for the assignment of rates based on the resource type/role assignments to tasks within the project.
The rules for the rate application to the project resource’s time entries will follow the Rate Flow, allowing for the option to calculate burden rates and billable rates from different sources. For example, you may choose to manage the billable rates in the contract and set the burden rates null (blank) to reference burden rates based on the resource assignment from burden rate values in the resource’s user profile settings.