8 Reasons to Opt for Rapid Implementation
The Rapid Ramp Up implementation and training package is right for many teams, especially when time is of the essence and the organization is growing rapidly with many active projects in the works while implementing the new software. Other criteria include:
- Your team needs help refining its business process around the software
- Your timeline to implement is compressed or urgent
- You anticipate some cultural adoption challenges
- Your team plans to use most of the functionality of the software
- You have multiple departments, units or teams that will access the system
- You need to develop and/or refine project templates
- You require sophisticated permissions settings
- You plan to add many team members with minimal training
Stage One: Business Process Consulting Onsite
The first phase is the business process consulting performed onsite. In order to maximize the time of your stakeholders, we can interview them separately or as a united team. During these meetings, we focus on:
- Interviewing stakeholders involved in the implementation to assure the goals and objectives will be met
- Analyzing your business needs to identify the best practices for achieving your goals
- Defining your objectives and the deliverables for the implementation
- Modeling the global settings to fit your business processes
- Mapping out the organization’s implementation
Stage Two: QuickStart Guide Development & Revisions
We take the knowledge uncovered in the business process consulting sessions and create custom manuals for your team called QuickStart Guides. Your business process consultant writes the first drafts and then asks you to collaborate, giving feedback and guidance. This collaborative process may have a few rounds of revisions. The QuickStart Guides are finalized prior to training the team.
Stage Three: Product Application Training
With QuickStart Guides in hand, our training experts return onsite and train the team, segmented by Project Insight role. If the team is sizable, we break the teams down into groups of no more than 10-15 each training session. In our experience, smaller group sizes allow people to feel comfortable asking questions.
We also recommend that at least one person who participated in the business process consulting be present in every product training session. This helps the team if they should have questions as to why certain decisions were made, or to help clarify the organization’s policies, and the like. Keep in mind, if you anticipate any ‘squeaky wheel’ participants, or cultural adoption challenges, you will be able to keep those rogue team members in check.
Product Application Training Preparation
Project Insight Administrators
Decide which 2-3 people will be your Project Insight administrators. Then, ask those individuals to watch these recorded videos before attending the first training session:
Make a list of the terminology that will go in each global settings function. For example, for project types, make a list of the types of projects you would like to report on. If you are not certain, you may need to conduct a meeting to determine what should go into the global settings.
Decide who the project managers or schedulers will be to attend the session. Ask them to watch these recorded videos before the training session:
Review any existing project processes in their current format. You may need to meet with the team to determine if the tasks are complete and the information is accurate.
*If your organization does not have resource managers, your project managers should also attend and prepare for these training sessions.
Determine who will attend the resource management and budgeting training. Ask those individuals to watch these recorded videos before the training session:
Determine who will attend the team member training. Ask them to watch this recorded video before this training session: