There may be times when a project manager may want to divide the work on a single task using Project Insight’s ‘split task’ feature. A split task allows you to schedule the work for a specific duration, then insert a waiting period or non-working duration for that task, and then re-start the task again. A project task may be split up to 5 times on a single task.
To perform this, a project manager will need to go to the ‘edit task full’ option. Make sure your overall duration on the general form is long enough to include the total duration of the task, including splits. Go to the ‘task split’ area. Input the number of days of initial duration in the ‘#starts after duration’ or first column. For simplicity purposes, just use the days of duration.
If you would like to add a second split, you need to input the value of the duration, meaning you need to add up your first duration number and your second. In our example, we have 2 days of duration in the first split, and 1 in our second, therefore, one inputs 3 (as 2+1 = 3).
Don’t forget that if your non-working time looks longer, that may be due to a weekend or other non-working time that is being inherited from your global or project calendar and pushing the dates out on your Gantt chart.
Make sure you click save.
To learn more about Project Insight's advanced scheduling watch this product video:
Advanced Project Scheduling
Task split very simply is that you want some of your task to occur, then you want to wait some period of time until you do the rest of your task.
In Project Insight, you can go up to 5 splits on a single task.
Begin by navigating to a task and going into 'Edit full mode' - which is NOT an inline option. This can be accessed by right clicking the task and choosing 'Edit Full'.
Once you have entered the 'Edit Full' mode, go to the Advanced Tab and at the bottom of the page, you can see the 5 splits that you can enter.
We'll start out simple and say that I want 2 days of duration to go by, and then I want to wait 3 days before the rest of my task occurs.
Once you click save, this will be represented on the Gantt chart as two days of duration, and then I wait 3 days before I pick up the rest of my task.
You can see that on this task, I still have 10 days of duration; it is just spread out over a longer period of time.
Say I want to add another split to this task. I would simply right click and return to 'Edit Task full', go to the Advanced tab and scroll to the bottom.
Say I want one more day of duration to happen - I do not enter '1' in here, because it is not representative of the actual piece of duration that I want to expire.
What I will actually do, is put in '3' - that may not seem quite clear, but the reason is that I have 10 days of duration. The first 2 days of duration takes place first, and then I wait 3 days. Next, the third days of duration takes place and let’s say I wait 4 days before the rest of the task occurs.
After I click 'save', you can see that my first 2 days of duration happen, I wait 3 days, then the third day of duration - represented by 3 in the grid happens, and then 4 days elapses before I pick up the rest of my task.
So let's add a 3rd split into this particular task. And let's say I want to go all the way to the second to last day of the task, day #9.
I don't put another 5 or 6 for the start of the duration. I will enter 9 - because I want to go to the 9th day of my duration.
And then I will wait 2 days before the rest of the task happens.
Once I click save, you can see that I went to day 2 of my duration here, I waited 3 days…
I did day 3 of my duration, waited 4 days…
I did days 4, 5, 6, 7, 8 and 9, and then I waited 2 days, and finally, I did my last day of duration.
Task splits can be very helpful when it comes to separating out work that has natural breaks.
Just remember that you're not putting the number of days of duration that you're waiting before the rest of the task occurs. You are entering the actual representation of the days - so in this case, Day 1 and 2, Day 3 and all the way up to Day 9 until the last day occurs.
A good way to think of it is 'which piece of my duration do I want to go to?' - And you will be successful at entering your task splits.